3. How to Export Calendars from Office 365

How to Export Office 365 Calendar Locally – Backup Outlook Web App

how to export calendar from office 365 webmail

Want to export Office 365 calendar data from cloud? Grab the best tactics to migrate your Outlook Web App data to local storage with the help of expert practices. Go through the below article and quickly backup your Exchange Online data.

“Hi experts! I am on an urgent need to export calendar from Outlook 365 into desktop. Can anyone please suggest an appropriate approach for the same? The data is in bulk and I need it to get exported ASAP.”

How to Export Office 365 Calendar to Local Storage?

We are going to introduce two best methods to export calendar from Outlook Web App to PST, namely Office 365 Backup tool and Synchronising your OWA account with Outlook desktop version.

Method 1. Synchronise Office 365 with Outlook On-Premise

You can export Office 365 contacts, calendars, emails etc. to desktop by synchronising cloud account to desktop account. With the help of “export” feature of MS Outlook on-premise. Follow up the below steps to synchronise both accounts and export calendar from Office 365 Webmail:

Prerequisite: To synchronise your O365 account with Outlook desktop, you will be needing any desktop version of MS Outlook installed in your system.

Step 1: Configure Your Office 365 account in MS Outlook Desktop

  • Start with opening Outlook account
  • Click on Outlook Add account option.
  • Insert your Office 365 login details here
  • It will take a while to configure your Office 365 mailbox with Outlook. Once it is done, enter the O365 account password.
  • Now hit on OK button.
  • You will see a “Account Set-up is Completed” screen >> click OK
  • Now Outlook will begin to retrieve mailbox data from synchronised Office 365 account
  • This might take a lot of time if your Office 365 mailbox contains huge data.

Step 2: Export Calendar from Outlook to Desktop

Now that both the accounts are configured, you will be able to see all your Office 365 emails and calendars. All you have to do is export it to local storage now.

Follow the below steps:

  • Click on File option in the menu bar
  • Choose Open & Export option
  • Click on Import/ Export option
  • Now select Export a File in menu >> hit Next
  • Select Outlook Data File (.pst) >> Click Next
  • Now you have to select your Office 365 account >> go to Calendar >> hit Next
  • Hit on Browse option and provide a destination location for the calendars to be saved on your system
  • Click on Finish button.

Now you can easily export Office 365 calendar and emails on your system.

Method 2. Use Office 365 Backup & Restore Tool

Ironically, the above method might give you headaches when the data is really enormous. You might want to opt for an alternative, rather quick and secured. Exchange Online Cloud Backup & Restore software is an expert solution to instantly export and backup Exchange Online mailbox to PST and EML file formats.

The software works fast and is ideal to export huge data without any data loss worries. You can conveniently export emails, contacts, attached files, appointments, shared mailboxes etc. from your Office 365 Web Mail account to multiple file formats.

Here are the quick steps of the software to export Office 365 calendars & data:

  • Install and Run Office 365 Backup software.
  • Now enter your Office 365 credentials (either User or Admin) and sign in
  • Click on Backup option
  • If you are Admin, then upload a CSV file containing information of desired O365 user Ids
  • Now hit on Browse option to provide a location to exported data on your system.
  • Mark check on the data items you want to export i.e., calendars, emails, contacts etc.
  • Tap on Start

Bottom Line

It is no difficult task to export Office 365 calendars and other data if done with the correct methodologies. Above two methods are the best to backup office 365 mailbox data. If the data is not huge you can easily export it with the help of configuration method, while the backup tool is ideal for the huge data backup with security.